- What went in
- The Olimalar team reviewed attendance books and registration forms. They also read children's "About Me" sheets and team contact lists. They checked WhatsApp attendance updates. We used a spreadsheet to record each child's name and family contact. It also held their attendance history. We designed an invitation using Canva and prepared individual WhatsApp messages and voice notes. We also planned the activities. We decorated the space with colourful bunting and balloons. We also added paper characters.
- Outside help
- Shabana (aikyam) shared existing membership and contact lists.
Attendance at Curiosity Club has been uneven. We wanted to find children we had lost touch with. We also wanted to reconnect with their families and understand what makes attending difficult.
Over a week, we brought existing records into one master register. This helped us identify children who had not returned recently. We corrected names and removed duplicates. We also added every family to WhatsApp.
Children's Day gave us a welcoming reason to reach out. We individually invited all families through messages and voice notes. We kept the invitation separate from questions about absence. We will follow up next week to understand what might help children return.
We have planned games and art. We also planned crafts and clay modelling. We will offer face painting and opportunities to perform. We want children to enjoy themselves and choose how to take part. We also want them to feel welcome to come back.
Today, we decorated aikyam, ready to welcome everyone tomorrow.
- 1 Master Curiosity Club register
- 1 Children's Day invite
- All families connected through WhatsApp and individually invited
- Children’s Day activities planned and aikyam decorated
The team can now track attendance and contact families using one shared register. Some families have replied to the invitations, reopening contact. We will review attendance after the celebration to see who returns.
Checking several sources helped us fill gaps that no single list could resolve. We will maintain one master register and update attendance using a consistent sign-in sheet.
We kept the invitation separate from questions about absence. Families could receive a welcome without being asked to explain themselves. Next week, we will call families whose children did not attend. We will listen to any barriers and explore what might help them participate.
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